Sloan-Hendrix PTE Meeting March 17th, 2014
The meeting was held in the Sloan-Hendrix Public Schools Parent Center. The meeting was called to
order by Amanda Stallings at 6pm.
Amanda Stallings read the minutes from the previous meeting: All approved.
April Rainwater read the monthly bank statement balance.
All members approved the bi-laws Article XIV by signatures. Attached at the end of the minutes.
2. Playground Carports
‒ Gordon and Jason Hickman are going to help level ground for the carports. Amanda met with
Jason on Tuesday to show him the location
‒ Type of carports and prices were discussed.
‒ A finally decision was made to purchase an A frame style. Pricing for 2 carports including taxes
will be $1,850.56. All labor and set fees are included in the prices. Amanda Stallings requested
$2000 for carport prices and any unexpected costs. April Rainwater made the 1st
Kristie Stallings: All approved
3. Tammie Bradley explained Literacy Day activities. It had to be moved to March 10th
weather. Items were given to K-4. Stacy Wilson printed labels that stated PTE provided the items. The
recent weather caused scheduling issues for Middle school so items were not passed out. They will be
saved for future middle school use.
4. Sound System
‒ A discussion took place on a pa system with speakers that will connect 8 inputs and 8 wireless
mics. Total price with 2 year protection plan. 1,690.96 The pa system is very similar to what
we have now. It was decided to purchase the 8 wireless mics and discuss the movability of the
current system with Randy Gholson. Amanda Stallings requested $1700 in case the current
system will not move and a new pa system or speakers to go with the old system are required.
Cheryl Hufstedler made the 1st
5. Art in the Park
‒ Shelia Deshazo explained “Art in the Park”. She will need the sound system by the date of the
event. Event date: April 26, 2014. She will set a certain time for grades to perform. The program
will need volunteers to organize kids, help hang art early in the morning. James Presley will also
be hosting an Alumni baseball game with concession stand.
6. Mega Party
‒ Bobbi Duncan discussed the Mega Party with Becky Foreman and presented her findings.
by Shelia Deshazo.
1. Office committee – To recruit new president, vice president, secretary, and treasure.
All present officers should discuss possible candidate and be privately speaking to potential nominees.
Votes will take place at the next meeting.
April Rainwater gave Sonic and McDonald’s’ coupons to those present.
All members enjoyed the food that was brought.
Meeting adjourned at 6:49, Amanda Stallings made a motion to close the meeting, seconded April
Next Meeting April 21, 2014 in Sloan-Hendrix Parent Center at 6pm, bring treats if you plan on attending.
Article XIV – Finances
Section 1. A tentative budget shall be drafted in the fall for each school year and
approved by a majority vote of the members present.
Section 2. The treasurer shall keep accurate records of any disbursements, income, and
bank account information.
Section 3. The board shall approve all expenses of the organization.
Section 4. Two authorized signatures shall be required on each check over the amount of
$200. No signatures required when using the debit card.
Section 5. The treasurer shall prepare a financial statement for every meeting and at the
end of the year.
Section 6. The fiscal year shall coordinate with the school year. Reminder: State laws
often dictate what records must be made available to an organization’s members and to
the general public. Also, federal law requires that a nonprofit tax-exempt organization’s
IRS Form 1023 and copies of the organization’s annual information returns (IRS Form
990 or 990EZ) for the most recent three years be available for public review when
Section 7. Compensation
a. A vote must be taken to provide compensations from the SHPTE for purchases or
b. The member being compensated may request compensation to the group at a regularly
scheduled meeting. The group excluding the member being compensated will then vote.
Section 8. Request for purchases/payment
a. A person requesting funds (ex. teacher, administrator) must present a formal proposal
at a regularly scheduled meeting during the new business in order to receive funds. This
proposal must include how it will benefit the students of Sloan-Hendrix Public Schools,
the place of purchase, and an estimated amount to be spent.
b. In emergency situations a person requesting funds must present a formal proposal to
each of the executive board members. Approval requires all board signatures.
c. The person requesting funds will be responsible for making the purchase, supplying
the SHPTE with a copy of the receipt and the packing slip.
d. Once a formal proposal has been made, a majority vote of the members present will
e. Once funding is approved, the president/treasurer will supply the person requesting
funds with a check made out the person requesting with the “for” portion on the check